HR CO-ORDINATOR (TEMP - PERM)

Our Client, Aberdeen based oil company is seeking an experienced HR Co-ordinator. This is a 6-month PAYE contract Temp to Perm role.

Job Objective

The HR Co-ordinator will be a key member to the HR Team in Aberdeen reporting directly to the Lead HR Business Partner. This is a fast paced, hands-on position responsible for day-to-day Onshore HR Administration, managing and maintaining the HRIS system input and output and custodian for the onshore/offshore mandatory training matrices (LMS). All activities will be performed in accordance with Client’s Corporate Management System.

You will:

Establish good relationships with managers and employees to ensure the delivery of a professional, confidential and value-add HR Service.

Verify and process data in the HRIS, and other Business systems, and coordinate employee life cycle administration, e.g. onboarding, absence management (sick & better), system notifications and approvals and off boarding, maintaining HR Records, ensuring accuracy and attention to detail.

Co-ordinate and assist onshore recruitment: onboarding and off boarding e.g. screen applications, arrange interviews, prepare offers and routine documentation and engagement of new employees.

Support the Lead HR Business Partner with the Training/Learning Management System (LMS) project ensuring accurate data is provided to the Vendor.

In the interim, book and manage onshore and offshore mandatory training, upload course certification, maintain training records and matrices.

Arrange training accommodation where applicable.

Perform regular audits on the onshore and offshore training matrices.

Support with coordination of in-house training.

Arrange and request onshore OEUK Medicals and Occupational Health Referrals via external providers and maintain certification.

Carry out activities to support the annual HR cycle e.g. performance management, compensation and benefits.

Administration of employee benefit schemes in conjunction with our benefits brokers, ensure onshore employee details are updated and maintained in the portal.

Support with onshore payroll ensuring deadlines are met.

Prepare and issue employee communications/letters.

Respond to general queries and provide information to onshore employees on company policies, procedures, benefits, company schemes and systems.

Compile regular HR/Training/Ad-hoc reports.

Participate in various HR projects and execute assigned project activities.

Provide HR Assistance to the emergency response organisation as required, including support, coordination and participation in the HR On call duty team.

We are looking for:

A good communicator with strong planning and coordinating skills.

You can handle confidential information with sensitivity and integrity, and you can work in line with policies and procedures.

You demonstrate a proactive, flexible and positive working approach and collaborate well in a team environment.

You accept responsibility and can manage a varied workload with changing priorities.

You will have experience of managing offshore training requirements and be an expert in HR/Business Systems.

You also have:

Demonstrable HR Co-ordinator / Administrator experience in a similar environment.

Experience in coordinating offshore training essential.

Expert in HRIS systems.