PROCESS & SYSTEMS ADVISER

Our client, an Oil and Gas Operator is seeking a Process & Systems Adviser. This is a PAYE contract role based in Aberdeen until the end of March 2027 with a hybrid working system in place.

Purpose of Role:

Provide leadership and guidance to the Supply Chain organisation in the area of policy, processes, compliance and systems

Ensure the appropriate use of Supply Chain systems and tools and identify opportunities for improvement

Maintain awareness of Supply Chain compliance requirements and track key metrics to identify areas requiring intervention

Provide ad-hoc facilitation/support for other Supply Chain requirements as appropriate

Provide day to day support to the Contracting and Procurement Supply Chain sub teams to ensure prompt and accurate Outline Agreement (OLA) creation and maintenance throughout the OLA life cycle, and support for the use of Ariba

Support in enablement of suppliers for electronic invoicing and ensure adherence to Supply Chain metrics

Manage the provision and interpretation of accurate and timely data analysis, business information, and tools so that Supply Chain is in a position to manage across the categories to identify opportunities and achieve delivery targets

Areas of Accountability, Responsibility and Competence:

Ensure the SAP/Maximo access and approval authorisation is correct

Establish and maintain procedures to ensure SAP, Maximo, Ariba and other systems being used in accordance with policies and procedures, and ensure such requirements are communicated appropriately

Develop effective reporting to track key metrics for both compliance requirements and improvement opportunities

Ensure Supply Chain metrics related to R2P and electronic invoicing are achieved

Work closely with Finance to establish joint requirements on report and identification of exceptions (e.g. Requisition to Payment (R2P), Customs, Export Compliance) and coordinate within Supply Chain

Liaise with Accounts Payable to ensure all electronic invoices are validated and paid in accordance with payment terms and OLA details. Provide training materials and knowledge for onboarding new vendors

Responsible for the Document Records Management procedures for Supply Chain, including appropriate use of SharePoint and Ariba

Ensure Policies, Procedures, Work Instructions and Training materials up to date for all Supply Chain processes and systems and are complied with

Focal point for management of the electronic invoicing portal covering electronic invoice submissions into the ERP system

Provide support to Vendors by ensuring all queries are met satisfactorily whilst providing procurement expertise and SAP/ERP guidance

Owner of internal and external relationships required to support and administer SAP, Maximo, Ariba and other peripheral systems such as FPAL, Actian or Winshuttle

Ownership of Supply Chain Master Data records, including Org Structure, Vendor Master and ShipTo records - required to support R2P, Purchasing, Contracting and Materials Management processes

Ensure that Outline Agreements (OLAs) covering services, rentals, fabrication (and materials for Well Operations) are in place for appropriate contracts to maximise the use of automatic rate validation and minimise administration spreading through the organisation

Support the Contracting teams in ensuring Ariba and OLAs are used effectively and to ensure alignment between existing contracts and OLAs

Enablement of as many relevant suppliers as possible for electronic invoicing.

Participate in any business improvement initiatives related to Supply Chain and Requisition to Payment (R2P) processes, including integration activities related to legacy systems (e.g., Sun, Maximo) and any new ERP technologies.

Data Management - Be an expert in the acquisition of data across the organisation

Data manipulation and aggregation - managing, aligning and aggregating large volumes of data

Data Insights and Analytics - working with large data sets to draw insights for both tactical and strategic supply chain decision-making

Craft ad-hoc queries and reports to capture and present information effectively to support resolution of urgent supply chain challenges

Category data analysis: Undertake supply base and market research to support sourcing activities and understanding of categories. Provide support to category management by conducting competitive reviews

Financial analysis: Understand how trading accounts work and the impact on the P/L of different types of spend and accounting practice

Business modelling: Design and create computer-based models to assist problem solving and supply chain decision making

Rate card management: Manage and update any specific category rate card calculators and associated details to ensure correct prices are applied for call-off contract purchasing

Report design and delivery: Develop and document the business reporting and dashboard requirements for the supply chain to ensure performance is accurately managed, monitored and reported

Data reporting: Be available and capable to do any priority ad hoc reporting that is required within the supply chain

Project work: Work on / manage the planning and development of ad hoc projects relating to sourcing processes, and contractors

Benefits monitoring: develop and maintain an operating framework that enables supply chain managers to capture, monitor and measure activity-based benefits

Prepare presentation materials and deliver awareness training sessions for Purchase Requisitioners and Demand Managers

Data Management - Be an expert in the acquisition of data across the organisation

Data manipulation and aggregation - managing, aligning and aggregating large voles of data

Data Insights and Analytics - working with large data sets to draw insights for both tactical and strategic supply chain decision making

Draft ad-hoc queries and reports to capture and present information effectively to support resolution of urgent supply chain challenges

Critical Skills, Qualifications, Experience, etc.:

Qualifications

Educated to degree level in a relevant discipline and / or extensively proven and successful Supply Chain Management track record

Membership of Chartered Institute of Procurement & Supply (MCIPS), or demonstration of working towards this, is preferred

Experience

Good working knowledge of ERP systems; SAP, Ariba and Maximo

Good working knowledge of MS Office programs

Knowledge of Contract Creation and Management

An excellent knowledge of Procurement / R2P processes and procedures

Skills

Intellectual curiosity and drive to deliver genuine insight through drawing on superior business knowledge and data analysis from various sources

Strong understanding of Supply Chain, Logistics and processes and key interfaces

Strong analytical and reporting skills

Interpersonal skills that result in teamwork, influence, trust and relationships

Accuracy attention to detail and ability and desire to work to tight deadlines

Be proactive, use initiative, self-driven and result orientated

Strong communication, presentation, networking, collaboration and well-developed team-working skills

Ability to interface with both internal and external clients at all levels